Inventory Accuracy
Real-time recording from the manufacturing and sales modules automatically increased inventory data accuracy to 90%.
Inventory Visibility & Increased Sales
The sales team now has real-time access to accurate inventory data. This gives them the confidence to seamlessly execute orders.
End-to-End
Transformed complex, high-volume manual accounting challenges into an efficient, systematic, and auditable automated process.
Client Profile
Common Grounds Roastery is one of the leading players in the Indonesian specialty coffee industry, experiencing exponential growth after winning a world barista championship title. Their business expanded rapidly from a single roastery to dozens of premium cafes, demanding complex operational, production, and supply chain management across multiple locations.
Challenges
Common Grounds’ rapid growth overwhelmed their manual processes. Critical operational data was fragmented across multiple spreadsheets, stacks of paper, and individual memories, making it unreliable for decision-making.
Zero Inventory Visibility
The sales team lacked real-time visibility into inventory availability. They had to manually check with the warehouse, which slowed down sales and created a risk of overselling.
Disconnected Production Planning
Production processes were not linked to sales demand data. This reactive planning, based on manual reports, frequently resulted in overstocking of certain SKUs and stockouts of others.
Data Input Bottleneck
Severely limited system access placed the entire burden of data entry on a single individual. This delayed the recording of production output by days, meaning the sales team could not sell items that were physically already in the warehouse.
Solutions
We designed an end-to-end ERPNext solution that specifically addressed the client’s workflow bottlenecks. Our implementation focused on integrating key processes and modules.
Reliable and Real-Time Inventory
Implementation of the Inventory Module as the single source of truth. This provides the sales team with accurate, real-time inventory visibility for instant order confirmation, eliminating the risk of overselling.
Demand-Driven Production
Configuration of the Manufacturing Module with Bills of Materials (BOM) linked to sales data. The production team now plans production precisely according to demand, avoiding overstocking or stockouts.
Full Interdepartmental Integration
Creation of an integrated workflow with expanded shared system access. This breaks down the data input bottleneck: the production team records their output, inventory is automatically updated, and the sales team can immediately sell products without delay.
Comprehensive System Adoption
Intensive on-site support for one month to ensure all departments—production, warehouse, and sales—adapted to and became comfortable with the new workflow.
Result
This ERPNext implementation transformed Common Grounds’ operational data from fragmented chaos into a controlled and reliable strategic asset.
90% Inventory Accuracy
Real-time recording from the manufacturing, purchasing, and sales modules automatically increased the inventory data accuracy for green beans, roasted beans, finished goods, packaging, and more to 90%..
100% Inventory Visibility & Increased Sales
The sales team now has real-time access to accurate inventory data. This gives them the confidence to seamlessly execute orders, which demonstrably increased sales by 4% in the first month.
Accelerated Workflow (Order-to-Cash)
The integrated workflow drastically reduced processing times. Crucial operations (from ordering and shipping to invoicing) that once took days can now be completed on the same day.
Yessylia Violin
Roastery Manager – Common GroundsExplore More Case Studies
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